January 5, 2005

SANDSTONE CITY COUNCIL

REGULAR MEETING

January 5, 2005

 

CALL TO ORDER

Deputy Mayor Gafkjen called the meeting to order at 7:00 p.m.

 

ROLL CALL

Members present:            Johnson, Keller, Atterbury, Gafkjen, Bonander

Members absent:  None

Staff present:                Administrator Griffith, Recording Secretary Hormillosa, Stadin, CATV

Other present:               Elsa Ames, Patty Atterbury, Linda DuBois, Julie Domogalla, Scott Domogalla, Tom DuBois, Maddie DuBois, Tim Franklin, Bill Jansen, Doug Carlson

 

SPECIAL ITEMS OF BUSINESS

Mayor Randy Atterbury, Councilmember Leonard Bonander, Jr., and Councilmember Jody Johnson were sworn in with their oaths of office.

 

The meeting was turned over to the new mayor.

 

PLEDGE OF ALLEGIANCE

Several students from the Harvest Christian School, Mollie DuBois, Joyce Domogalla and Jacob Domogalla, were introduced and interviewed and they in turn led the staff and members present in reciting the Pledge of Allegiance.

 

ADDITIONS OR CORRECTIONS TO THE AGENDA

Motion Gafkjen, second Keller to approve the agenda.  Motion carried 5-0.

 

PRESENTATION OF AWARDS, PETITIONS OR COMPLAINTS

A resident of Lundorff Drive had informed the City that the plow trucks are not consistently plowing their street.

 

APPROVAL OF MEETING MINUTES

Motion Gafkjen, second Keller to approve regular meeting minutes for December 15, 2004.  Motion carried 5-0.

 

PUBLIC HEARINGS

There were none.

 

CONSENT AGENDA

Motion Keller, second Gafkjen to approve the consent agenda as follows:  Hand checks; Designate official depositories – Resolution 2005-01; Designate official newspaper; Designate Council meetings for 2005; Designate City Pound; Designate a certified building official to administer building code; Amend Union Contract to include Utility Billing Clerk position; Accept resignation of Diane Satter – Assistant Clerk; Approve Deputy Clerk temporary two month full time status; Approve amended Assistant Clerk job description; Reappoint Ron Newey as Golf Course Manager for 2005; Declare Falls plow surplus property and offer for sale. Motion carried 5-0.

 

FINANCE OFFICER’S REPORT

Claims

Motion Gafkjen, second Bonander to approve and pay claims in the amount of $2,965.83.  Motion carried 5-0.

 

OLD & CONTINUING BUSINESS

There was none.

 

NEW BUSINESS

Corporate Authorization resolution

Resolution 05-02

Signatures currently accepted on City bank accounts are Sam Griffith, Lois Newey, Jane Grundmeier, Geoff Hilty and Fred Keller.  The proposed change is to include Mayor Randy Atterbury and delete Geoff Hilty on the authorized signature list should

 

Motion Johnson, second Gafkjen to revise the signatories for the City’s bank accounts by removing Geoff Hilty and adding Randy Atterbury.  Motion carried 5-0.

 

Appoint Economic Development Authority members

The City Council members have served as the EDA in the past and are authorized by resolution to do so.

 

Motion Gafkjen, second Johnson to appoint Randy Atterbury, Leonard Bonander, Jr, Lisa Gafkjen, Jody Johnson and Fred Keller to serve as the Sandstone EDA for 2005.  Motion carried 5-0.

 

Appoint Council members to staff committees

The City Council appoints its members to serve on one or more of the following staff committees:  Finance, Personnel, Development, and Intergovernmental Relations.  The committees assist the Administrator in developing recommendations for the Council consideration.

 

Motion Keller, second Gafkjen to appoint the following members to the 2005 staff committees:

            Finance:  Atterbury/Johnson

            Personnel:  Atterbury/Bonander

            Intergovernmental Relations:  Keller/Gafkjen

            Development:  Keller/Gafkjen

Motion carried 5-0.

 

Appoint Council members to advisory bodies

The City Council appoints its members to serve as ex-officio members of advisory commissions.  These are as follows:  Planning Commission, Park & Recreation Commission, Community Development Commission, Golf Board, Library Board, and the Festivals Commission.  The Advisory Commissions play a very important role in the planning and implementation of projects.

 

Motion Bonander, second Gafkjen to appoint the following as ex officio members of the following 2005 Advisory Commissions:

            Planning Commission: Gafkjen

            Park & Recreation Commission: Johnson

            Community Development Commission:  Keller

            Golf Board:  Johnson

            Library Board: Atterbury

            Festivals Commission:  Bonander

Motion carried 5-0.

 

Appoint Council member to serve on Joint Powers Building Inspection Board

The Joint Powers Building Inspection Board is the result of an agreement by the cities of Hinckley, Pine City and Sandstone to facilitate the administration of zoning ordinances. 

 

Motion Bonander, second Johnson to appoint Gafkjen to continue to fill the Sandstone position on the Joint Powers Building Inspection Board for 2005.  Motion carried 5-0.

 

Elect Deputy Mayor for 2005

Typically, the most senior Council member has served as Deputy Mayor, presiding over meetings in the Mayor’s absence.

 

Motion Keller, second Johnson to appoint Councilmember Gafkjen as Deputy Mayor for 2005.

 

Reappoint members to Advisory Commissions

The following Advisory Commission members have been recommended for appointment or reappointment to terms ending December 31, 2007:

            Planning Commission:  Elsa Ames and Tom Gafkjen

            Park & Recreation:  Dorothy Dybvig and Kathryn Colsrud

            Library Board:  Steve Richardson and Stephanie Carlson

            Festivals Commission:  Leonard Bonander

 

Motion Keller, second Johnson to appoint the above recommended volunteers to three year terms ending December 31, 2007.  Motion carried 5-0.

 

Accept resignations of Advisory Commission members

The following persons have resigned from their respective Advisory Commissions:

            Library Board:  Stephanie Griffith

            Festivals Commission:  Mary Griffith, Ken Vork, Sarah Skinner, and Vicki Eiffler

 

Motion Gafkjen, second Keller to accept the above resignations thanking each individual for his/her volunteer efforts on behalf of the City and to advertise the openings.  Motion carried 5-0.

 

Fees

A proposed fee schedule for 2005 was provided to the Council.  Fees that the City applies do not generate income other than that necessary to reimburse the City for its costs.

 

Motion Keller, second Gafkjen to approve the proposed new fees.  Motion carried 5-0.

 

Motion Keller, second Gafkjen to approve proposed changes to existing fees.  Motion carried 5-0.

 

Motion Keller, second Johnson to approve the changes to the Golf Course fees.  Motion carried 5-0.

 

Motion Keller, second Gafkjen to adopt Resolution 2005-03, Resolution establishing a fee schedule for the City of Sandstone for 2005.  Motion carried 5-0.

 

RESOLUTION 2005-03

 

RESOLUTION ESTABLISHING A FEE SCHEDULE

FOR THE CITY OF SANDSTONE FOR 2005

 

BE IT RESOLVED THAT, the pursuant to Minnesota Statutes and upon recommendation of City Staff, a fee schedule for City services and licensing is hereby adopted.

 

City Code establishes that certain fees be set from time to time by the City Council.

 

City Staff has reviewed the current Fee Schedule for the City of Sandstone and is hereby recommending that the 2005 Fee Schedule attached as Exhibit A, be adopted.

 

Upon consideration and review the 2005 Fee Schedule hereto attached as Exhibit A is hereby adopted and becomes effective January 5, 2005.

 

Adopted by the Council this Fifth day of January 2005.

 

Attest:

 

____________________________                                                           ___________________________________

Sam Griffith, City Administrator                                                       Randy Atterbury, Mayor

 

Sewer Pond expansion contract

The City has a contract under which the City provides wastewater services to the FCI.  Due to the fact that the FCI is expanding with additional dormitory space, an expanded sewage pond is needed.  A contract has been approved in which the FCI pays for the expansion project.  City needs to proceed with the plans for the expansion.  A proposal from the City Engineer, SEH was presented

 

Motion Gafkjen, second Keller to approve the engineering contract for the sewer pond expansion.  Motion carried 5-0.

 

REPORTS

Motion Gafkjen, second Keller to accept the reports as follows:  Summary of paid claims.  Motion carried 5-0.

 

WRITTEN NOTICES AND COMMUNICATIONS

Pine County has notified the City of a disaster training event on January 25th.

 

ADMINISTRATOR’S REPORT

Griffith reminded the Council and public of a Public Hearing regarding sidewalks on January 19th, a LMC workshop for newly-elected officials on January 28-29th, and the Fire Formula meeting in February.  He also highlighted the need for a few more volunteers for a Neighborhood Watch program and the need for members for a Skate Park Booster Club.  A number of applications were received for the Assistant Clerk position and the Personnel Committee will need to meet to review those.  He reiterated that the Salt & Sand policy does not allow for residents to help themselves to the City’s pile and is intended for private, paid use only under extreme circumstances.  The Council will hold a workshop on City Development in the hour prior to the February 2nd Council meeting. 

 

ADJOURN

Motion Gafkjen, second Keller to adjourn at 7:54 p.m.

 

Attest:

                                                                        _________________________________

__________________________                    Randy Atterbury, Mayor

Donna Hormillosa

Recording Secretary