SANDSTONE CITY COUNCIL

REGULAR MEETING

May 18, 2005

CALL TO ORDER

Mayor Atterbury called the meeting to order at 7:00 p.m.

ROLL CALL

Members present:            Johnson, Edmond, Atterbury, Gafkjen, Bonander

Members absent:  none

Staff present:                Administrator Griffith, Recording Secretary Hormillosa, Stadin, CATV

Other present:               Tim Franklin, Aaron Johnson, Rachel Johnson, Greg Anderson, Randy Lasky, Geoff Hilty, Judy Britton, Darlene Moseng.

PLEDGE OF ALLEGIANCE

Rachel Johnson, East Central student, led Staff and members present in reciting the Pledge of Allegiance.

ADDITIONS OR CORRECTIONS TO THE AGENDA

Motion Gafkjen, second Johnson to approve the agenda.  Motion carried 5-0.

SPECIAL ITEMS OF BUSINESS

West Side study & trunk area charges – Greg Anderson, S.E.H.

Greg Anderson, S.E.H., explained the core improvements needed for five areas of the City totaling 540 acres identified for development.  The improvements include trunk mains, a wastewater facilities plan, an additional well and water tower.  Funds for these improvements could be provided by developing and setting trunk area charges.  However, charging the entire amount to the developer may prove prohibitive to development.  This will take thought and discussion on the part of the Council to determine fair charges.

Motion Bonander, second Gafkjen to authorize Staff to request from S.E.H. a proposal for a wastewater facilities plan and a proposal for a feasibility study for 12 inch water mains in the west side area.  Motion carried 5-0.

PRESENTATION OF AWARDS, PETITIONS OR COMPLAINTS

Complaints of several areas of potholes were mentioned and Griffith responded that he will pass that information along to MNDOT and the County as these roadways are under their jurisdiction.

APPROVAL OF MEETING MINUTES

Motion Gafkjen, second Bonander to approve regular meeting minutes for May 4 and the Board of Review for April 28.  Motion carried 5-0.

PUBLIC HEARINGS

There were none.

CONSENT AGENDA

Motion Gafkjen, second Bonander to approve the consent agenda as follows:  Approve Quarry Days budget and list of events; Approve sale of two burial spaces with purchase of perpetual care – Fontaine. Motion carried 5-0.

FINANCE OFFICER’S REPORT

Claims

Motion Johnson, second Gafkjen to approve and pay claims in the amount of $38,069.43.  Motion carried 5-0.

Financial Report

The Finance Officer has provided the Council with the February 2005 report of cash balances, revenues and expenditures.

OLD & CONTINUING BUSINESS

Land sale – Moseng

Daryle & Darlene Moseng had previously requested that the City sell a piece of City-owned property to them.  An appraisal was obtained which valued the land at $9,000 for the two acres.  The Mosengs have submitted a counter offer to pay the cost of the appraiser and the title transfer only.  They stated that the comparables used in the appraisal were for buildable lots and this property is not.  They pointed out that the land generates no City taxes at present.  Additionally, they intend to establish a business which will create job opportunities for local residents. 

Motion Gafkjen to offer the property to the Mosengs for $1,800 plus the cost of the appraisal and the title transfer.  Motion failed for lack of a second.

Motion Bonander, second Edmond to offer the property to the Mosengs for $3,600 plus the closing costs.  Motion carried 5-0.

Storm water – possible projects and budget

The Storm Water Utility has generated revenues of $7,478 year to date and the Council has expressed an interest in undertaking some storm water projects in 2005 with these funds.  People Service and Public Works have identified projects which would reduce infiltration into the sanitary sewer system.  The Council reviewed the list of potential projects. 

Motion Bonander, second Gafkjen to authorize Staff to get quotes for two of the proposed storm water projects:  clean ditches at Birch and Lark, and clean ditches at Grouse Street from Murphy driveway west past Sears driveway.  Motion carried 5-0.

NEW BUSINESS

Development of area storm water study

Proposed development projects of the old ball field site and the area just east of the field will require a storm water management plan.  There are three property owners involved, the City being one of them.  Proposals for a drainage plan have been received from two firms.  The S.E.H. proposal was the more specific of the two, but also the most expensive.  Edmond suggested that the Council invite the project managers of the two proposals to the next Council meeting to further explain their proposals.

Motion Johnson, second Gafkjen to accept the proposal of S.E.H. for developing a storm water management plan for the old ball field site and the area east of the field with the City sharing 30% of the cost, and assuming that the other property owners share 30%, 30%, and 10% of the remaining costs.  Motion carried 3-2.

Budget amendment

The Council has previously approved a reduction in the number of capital project and reserve funds.  The budget needs to be formally amended to reflect these changes.

Motion Gafkjen, second Bonander to approve the proposed revised 2005 budget.  Motion carried 5-0.

Class V work

Staff has advertised and received quotes for class V work.  Eiffler & Son had the lower quote estimating a total of $7,950.  The City had budgeted $8,000 for this work.

Motion Gafkjen, second Bonander to accept the Eiffler & Son bid of $7,950 for class V work.  Motion carried 5-0.

Street Overlays

Staff has advertised and received quotes for street overlays.  Kiminiski had the lowest quote.  The City has budgeted $26,000 for street overlays. 

Motion Johnson, second Edmond to accept the Kiminiski bid for street overlays for the Court and Fifth Street projects.  Motion carried 5-0.

Bush Street project

Property owners on Bush Street have petitioned for improvements and agreed to be assessed up to $2,500 each for these improvements.  Staff advertised and received quotes for street overlays.  Rum River was lowest with a bid of $6,320 for the Bush Street overlay.

Motion Gafkjen, second Johnson to offer the Bush Street overlay project to Rum River if they will agree to work on this one project only otherwise offer to the second lowest bidder which is Kiminski Paving.  Motion carried 5-0.

REPORTS

Motion Johnson, second Gafkjen to accept the reports as follows:  Summary of paid claims; Planning Commission minutes – May 11; Park & Recreation minutes – May 12; PeopleService operations report – May 9.  Motion carried 5-0.

WRITTEN NOTICES AND COMMUNICATIONS

The City has received a copy of the War Memorial Committee meeting minutes from May 9.

ADMINISTRATOR’S REPORT

Griffith reminded residents of the Neighborhood Watch meetings and available training.  He also mentioned Spring Clean Up on June 11 and Robinson Park clean up on May 21.

ADJOURN

Motion Johnson, second Gafkjen to adjourn at 9:10 p.m.

                                                                        ____________________________________

                                                                        Randy Atterbury

                                                                        Mayor

Attest:

_____________________________________

Donna Hormillosa, Recording Secretary